PERSONAL ASSISTANT – BUSINESS OPERATIONS & MEDIA

POSITION OVERVIEW

You will be the right hand to an Executive Director at OdooTec, keeping his calendar, travel, and information flow airtight while helping shape outward-facing content. The role blends classic admin support with light media production and research. It is a Cairo‑based hybrid role : you will work on‑site when the Director is in Cairo and switch to remote work when he is travelling.

KEY OUTCOMES

Calendar runs like clockwork across time zones; appointments are confirmed, briefed, and debriefed.

Meetings are documented within the day—clear minutes, action items, and follow-ups entered in Odoo.

Travel and accommodation for the Director are booked cost-effectively, visas handled, itineraries sent in advance.

Documents, proposals, and presentations arrive polished and client-ready.

Short video clips (Zoom recordings, interview snippets) are edited to professional standards, published and archived logically.

Draft articles and LinkedIn posts provided by the Director are formatted, proof-read, and published on schedule.

Phone calls and email inquiries are triaged or handled decisively on the Director’s behalf.

Ad-hoc research briefs (market intel, vendor comparisons, software how-tos) are delivered concisely with sources cited.

DAY-TO-DAY RESPONSIBILITIES

• Own and optimise Google Calendar; send reminders, buffer travel time, and anticipate clashes.
• Monitor email for urgent items; draft replies or prepare talking points as needed.
• Join key meetings (in person or via Zoom), record accurate minutes, and update task boards.
• Coordinate multi-leg travel : flights, hotels, ground transport, loyalty programs.
• Prepare and proof documents (Word, PowerPoint, Google Docs) and spreadsheets.
• Edit raw footage in CapCut, Adobe Premiere, or similar; add branding bumpers and captions.
• Upload finished videos to YouTube / LinkedIn, manage basic thumbnails and tags.
• Post polished articles on LinkedIn and the company blog, ensuring SEO basics.
• Liaise with government offices to handle essential business and personal paperwork (licensing, permits, insurance, registry tasks, etc.).
• Maintain a small vendor list (printing, couriers, conference organisers) and negotiate rates.
• Protect confidentiality at all times.

SKILLS AND QUALIFICATIONS

Proven track record in an administrative, virtual-assistant, or operations role.

Excellent English (and Arabic) writing and verbal skills.

Strong grasp of Google Workspace; comfortable learning Odoo CRM.

Video-editing familiarity (mobile or desktop) and social-media publishing basics.

Research mindset : able to find, vet, and summarise information quickly.

Ability to commute within Cairo and maintain a quiet workspace for remote work.

Professional discretion and a proactive, solution-first attitude.

SUCCESS METRICS (FIRST 6 MONTHS)

CAREER PATH

High performers can progress to Operations Coordinator, managing wider processes and junior staff as OdooTec expands.

TO APPLY

Send a brief cover note, résumé, and a link to any content or video work you have handled. Write a 300 word piece on calendar-management.