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Office, Tender & Document Control Manager

Office, Tender & Document Control Manager

TGP InternationalCairo, Cairo Governorate, EG
1 day ago
Job type
  • Quick Apply
Job description

Position Summary

We are seeking a proactive and highly organised professional to join our team as Office, Tender & Document Control Manager. This multifaceted role combines office administration, bid / tender management, and document control, with a strong focus on supporting multidisciplinary architecture, engineering, and construction (AEC) projects, particularly in the hospitality sector. The ideal candidate will ensure seamless operations across the office, manage high-quality bid submissions, and maintain robust documentation systems that support design workflows, compliance, and collaboration.

Key Responsibilities

1. Office Management

  • Oversee day-to-day administrative operations to maintain an efficient and well-functioning office.
  • Coordinate internal communications, scheduling, and travel arrangements.
  • Manage office supplies, vendor coordination, and maintenance services.
  • Maintain physical and digital filing systems in line with company procedures.
  • Ensure compliance with workplace health, safety, and regulatory standards.

2. Tender & Bid Management

  • Identify relevant tender opportunities from online portals and networks.
  • Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies.
  • Coordinate technical, financial, and legal inputs for bid documents.
  • Prepare, review, and format submissions to ensure compliance and quality.
  • Maintain a bid library (templates, case studies, standard responses) for efficiency.
  • Track bid outcomes and conduct post-bid reviews to capture lessons learned.

    • 3. Document Control

  • Develop, implement, and maintain document control processes in line with ISO, QA / QC, and internal standards.
  • Manage both digital and physical Document Management Systems (DMS / EDMS), preferably Aconex.
  • Monitor document flows, including submittals, transmittals, approvals, and revisions.
  • Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence.
  • Ensure strict version control, numbering protocols, and traceability across all documentation.
  • Liaise with internal teams and external consultants, contractors, and vendors.
  • Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360.
  • Conduct periodic audits to ensure document integrity and compliance.

    • Desirable Skills

  • Previous experience in hospitality projects or large-scale design / engineering consultancies.
  • Familiarity with BIM workflows, AutoCAD, Revit, and BIM 360.
  • Strong typing, editing, and data organisation skills.
  • Ability to handle confidential data and maintain document security protocols.

    • Requirements

  • Bachelor’s degree in Business Administration, Engineering, Architecture, or related field.
  • 2–5 years of proven experience in document control, tender / bid coordination, or office administration within AEC or design consultancy sectors.
  • Hands-on experience with MS Office and Excel.
  • Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex.
  • Knowledge of ISO standards, QA / QC procedures, and compliance processes.
  • Experience preparing bids / tenders and managing deadlines under pressure.
  • Strong communication, coordination, and organisational skills with exceptional attention to detail.
  • Fluency in English (written and spoken).

    • Benefits

    TGP International Employee Benefits :

    Five-Day Work Week : Standard Monday to Friday schedule.

    Hybrid Work Arrangement : Three days in the office and two days working remotely.

    Incentive Plan : Company incentive scheme offering up to 10%—5% for introductions and 5% for successful closures.

    Annual Leave : 22 working days of paid annual leave, excluding weekends.

    Remote Work Flexibility : One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave.

    Coaching & Mentoring : Structured professional development through a dedicated coaching and mentoring program.

    Annual Company Gathering : A global team event bringing together employees from all offices.

    Employee Recognition Program : Regular recognition initiatives celebrating outstanding performance and contributions.

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    Office Manager • Cairo, Cairo Governorate, EG