CEO Executive Assistant & Operations Coordinator

We are looking for a highly organized, proactive, and trustworthy CEO Executive Assistant & Operations Coordinator to support the CEO in daily operations, office management, and project coordination across teams.

This role combines executive support, office administration, and operational follow-up to ensure smooth business execution and alignment across departments.

Key Responsibilities

1. Executive Support

• Manage CEO calendar, meetings, appointments, and travel arrangements
• Handle confidential information with a high level of discretion
• Prepare reports, presentations, and correspondence as required
• Act as the primary point of contact between the CEO and internal/external stakeholders

2. Office Administration

• Oversee day-to-day office operations to ensure smooth workflow
• Coordinate office supplies, vendors, and administrative requirements
• Support HR and administrative processes when needed
• Ensure proper documentation and filing systems are maintained

3. Operations & Project Coordination

• Follow up on ongoing projects across departments and teams
• Track deadlines, deliverables, and project progress
• Coordinate between teams to ensure timely execution of tasks
• Identify delays or issues and escalate when necessary
• Support implementation of operational improvements

4. Communication & Reporting

• Prepare regular status updates for the CEO
• Consolidate reports from different teams
• Ensure clear communication between management and execution teams
• Bachelor’s degree in Business Administration, Management, or related field
• 6+ years of experience in Executive Assistant, Office Manager, or Operations Coordinator roles
• Strong organizational and multitasking skills
• Excellent communication skills (written and verbal)
• High attention to detail and ability to handle confidential information
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work under pressure and manage multiple priorities
• Strong follow-up and coordination skills
• Minimum Age 30 years old.