Receptionist

Receptionist

Purpose of the Job

This position helps create a welcoming and organized environment at Coptic Orphans. The Receptionist is responsible for greeting visitors, answering phone calls, and supporting daily front-desk tasks to help the office run smoothly.

Essential Functions and Responsibilities

• Greet visitors politely and guide them to the appropriate person or department.
• Answer and transfer incoming phone calls in a clear and friendly manner.
• Receive and pass along mail, documents, and packages to the correct person.
• Keep the front desk area clean and tidy at all times.
• Help with booking meeting rooms and preparing simple meeting arrangements.
• Assist with basic administrative tasks such as photocopying or scanning when asked.
• Provide information to staff and visitors when needed.
• Handle online purchases by receiving links from staff and processing payments using the organization's credit cards.
• Coordinate the booking of air tickets as requested, ensuring proper approvals are obtained.
• Act as a focal point for communication and coordination with the cleaning contractor.
• Follow up on stationery and toner stock levels, maintain inventory records, and report when restocking is needed.
• Support other departments with ad hoc tasks and errands as assigned.

Required Education, Experience, Knowledge and Skills

Travel and Working requirements

Job Posted by ApplicantPro