Procurement Officer

Hold practices / tender for purchase requests according to city policies, procedure.

• Organize, and plan the purchase requesition according to work priority and items lead time
• Searching for potential suppliers, using sources such as catalogues and the internet and interview them to gather information about requested products.
• Send requests for quotations to potential vendors.
• Collect and follow up the offers from local and foreign.
• Get the technical review on the received offers from the requester.
• Make necessary negotiation with all vendors to get the best quality and lowest prices.
• Conduct a comparative analysis on supplier price to evaluate best purchasing conditions, quality, price and delivery time for all technically approved offers.
• Verifies that the required order is within the agreed budget.
• Issue purchase orders according to approved specification.
• Coordinate with suppliers to ensure on-time delivery and follow up the delivery.
• In case of foreign orders,we receive proforma invoice to issue L / C or T / T payment from to give to finance department.
• Follow up with finance department the issuance of the swift code and send a copy to the vendor.
• Follow up the EDT of shipments
• Once a scanned copy of all shipping documents received, it is forwarded to the logistics officer to start custom clearance process.
• Follow up the warehouse’s receiving vouchers& inspection reports.
• Compare suppliers’bills with the purchase orders in order to ensure accuracy.
• Issue payment requests according to approved payment method with the vendor, and follow up the vendors transfer with finance dept.
• Issue settlement for advance payments once goods are received.
• Track the status of requests, contracts, and orders.
• Create and maintain on spot reports
• Implement all necessary procurement activities.
• Working on setting a brochure of conditions for Purchase orders with making the necessary memos if they were in accordance with Law 182 for the year 2018, or according to the special regulations of Zewail City.
• Implementation all Procurement policies and procedures.
• Manage and issue all supply contracts.
• Re-evaluate service level agreements with providers, suppliers, and contractors and suggest necessary improvements to always improve performance.
• Evaluate and measure supplier performance to meet expectations in terms of pricing and delivery, establish good relationships with suppliers and search for new sources.
• Assist all departments and centers in developing and consolidating their requirements.
• Bachelor's degree and specialization in Logistics / Supply Chain, Diploma in Supply Chain / Logisics, or an equivalent certificate is a plus.
• Communication and interpersonal skills
• Negotiation skills
• Email writing skills
• Understanding the requester's requirements and needs to provide the best quality and price.
• Awareness of ZC policy
• Awareness of Law 182 for 2018.
• Good knowledge of Microsoft Office for reports and analysis
• Very good command of both written and spoken English
• Able to learn new skills and deal with different types of suppliers.